PrivacyPolicy
California Cadet Corps Application Portal
Last Updated: October 31, 2025
Introduction
The California Cadet Corps ("CACC," "we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application portal.
By submitting an application through our portal, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.
Information We Collect
1. Personal Identification Information
- Full legal name (first, middle, last)
- Date of birth
- Place of birth
- Social Security Number (SSN)
- U.S. Driver's License number and state
- Citizenship status and country (if non-U.S. citizen)
2. Contact Information
- Email address
- Phone number(s) (home, business)
- Home address (street, city, state, ZIP code)
- Business address (if applicable)
3. Background Information
- Criminal history and background check results
- LiveScan fingerprinting results
- Responses to security questions regarding organizational affiliations and legal history
- Court martial conviction history (if applicable)
- Megan's Law compliance information
4. Military Service History
- Military branch and component (Active, Reserve, CSG, Retired)
- Service dates, grades/ranks, duty assignments
- DD214 documentation
- Discharge status and characterization
- Military education and training records
5. Educational Information
- Highest degree attained
- Educational institutions attended
- Graduation years and majors
- GPA information
- Teaching credentials and certifications
- Credential expiration dates
- Academic transcripts and diplomas
6. Employment History
- Current and previous employer information
- Employment dates and job titles
- Supervisor names and contact information
- Employer addresses and phone numbers
- Permission to contact current employer
- Professional resume
7. Reference Information
- Personal references (names, contact information, relationships)
- Professional references (names, companies, contact information, relationships)
- Additional notes about references
8. Supporting Documents
- Official transcripts or diplomas
- LiveScan/fingerprinting documentation
- TB test results
- Teaching credentials
- Driver's license copy
- Resume/CV
- DD214 (if applicable)
9. Technical Information
- Email verification data
- Application submission timestamps
- Application status and progress information
- Communication history between applicant and administrators
How We Use Your Information
We collect and process your information for the following purposes:
- Application Processing: To review and evaluate your application for instructor positions within the California Cadet Corps
- Identity Verification: To verify your identity and eligibility for the position
- Background Screening: To conduct required background checks and security clearances
- Credential Verification: To verify your educational qualifications and professional credentials
- Reference Checks: To contact your provided references as part of the application evaluation process
- Communication: To communicate with you regarding your application status, requests for additional information, and decisions
- Compliance: To comply with federal, state, and military regulations regarding background checks and employment screening
- Record Keeping: To maintain records as required by law and organizational policies
Data Security
We implement comprehensive security measures to protect your personal information:
Encryption
All sensitive data, including Social Security Numbers, is encrypted both in transit (using SSL/TLS) and at rest using industry-standard encryption protocols.
Access Controls
Access to applicant information is strictly limited to authorized CACC personnel who require access to perform their job duties. All access is logged and monitored.
Data Minimization
We only collect information that is necessary for processing your application and conducting required background checks.
Secure Storage
All documents and data are stored on secure servers with regular backups and disaster recovery procedures.
Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- Background Check Providers: We share necessary information with authorized background check services (e.g., LiveScan providers) to conduct required screenings
- References: We will contact the references you provide to verify your qualifications and character
- Employers: With your explicit permission, we may contact your current or former employers for verification purposes
- Government Agencies: When required by law or regulation, we may disclose information to federal, state, or local government agencies
- Legal Compliance: We may disclose information when required to comply with a court order, subpoena, or other legal process
- California State Government: As part of the California National Guard Youth and Community Programs, certain information may be shared with relevant state agencies
Data Retention
We retain your application information in accordance with federal and state record retention requirements:
- Accepted Applications: Records are maintained for the duration of employment plus the legally required retention period (typically 7 years after separation)
- Rejected Applications: Records are retained for a minimum of 3 years from the application date as required by employment law
- Incomplete Applications: May be deleted after 180 days of inactivity, unless otherwise required by law
- Background Check Results: Retained in accordance with state and federal regulations governing such records
Your Rights and Choices
Under California law and federal regulations, you have the following rights regarding your personal information:
- Access: You have the right to request access to the personal information we have collected about you
- Correction: You may request that we correct any inaccurate or incomplete information
- Application Withdrawal: You may withdraw your application at any time, subject to our retention requirements
- Copy of Records: You may request a copy of your application and supporting documents
- Background Check Results: You have the right to receive a copy of any background check results that negatively impact your application
To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.
Age Requirement
Our application portal is intended for use by individuals who are at least 18 years of age. We do not knowingly collect information from individuals under 18. If we become aware that we have collected personal information from someone under 18, we will take steps to delete that information promptly.
Third-Party Links
Our portal may contain links to third-party websites or services (such as background check providers). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our portal and updating the "Last Updated" date. Your continued use of the portal after such changes constitutes your acceptance of the updated policy.
Contact Us
If you have any questions about this Privacy Policy or our data practices, or if you wish to exercise your rights regarding your personal information, please contact us:
California Cadet Corps
Youth and Community Programs Division
California National Guard
Email: personnel@cacadets.org
Please allow up to 30 days for a response to your inquiry.
Do Not Sell My Personal Information
We do not sell your personal information.
The California Cadet Corps does not and will never sell, rent, or trade your personal information to third parties for monetary or other valuable consideration. Your information is used solely for the purposes outlined in this Privacy Policy.
This statement is required by the California Consumer Privacy Act (CCPA) and applies to all California residents and U.S. citizens.
Your California Privacy Rights (CCPA)
Under the California Consumer Privacy Act (CCPA), California residents have the following rights regarding their personal information:
1. Right to Know
You have the right to request disclosure of the personal information we have collected about you, including the categories of information, sources, purposes, and third parties with whom we share it.
2. Right to Delete
You have the right to request deletion of your personal information, subject to certain exceptions (e.g., legal retention requirements, ongoing applications, or employment records).
3. Right to Opt-Out of Sale
You have the right to opt-out of the sale of personal information. As stated above, we do not sell your information, so this opt-out is not applicable.
4. Right to Non-Discrimination
You have the right to not be discriminated against for exercising any of your CCPA rights. We will not deny services, charge different prices, or provide different levels of service for exercising your rights.
5. Right to Correct
You have the right to request correction of inaccurate personal information that we maintain about you.
6. Right to Limit Use of Sensitive Personal Information
Under certain circumstances, you may have the right to limit our use of sensitive personal information. However, the information we collect is necessary for application processing and background checks as required by law.
How to Exercise Your CCPA Rights
To exercise any of these rights, you may submit a request by:
- Emailing us at personnel@cacadets.org
Verification Required: To protect your privacy, we will verify your identity before processing your request. You may be asked to provide information such as your name, email address, and date of birth to match against our records.
Response Time: We will respond to verifiable consumer requests within 45 days of receipt. If we need more time (up to 90 days total), we will notify you of the reason and extension period.
Categories of Personal Information Collected (CCPA Disclosure)
Under the CCPA, we are required to disclose the categories of personal information we collect. The table below summarizes this information:
| Category | Examples | Collected |
|---|---|---|
| Identifiers | Name, email, phone, SSN, driver's license | Yes |
| Personal Information (Cal. Civ. Code § 1798.80) | Name, address, education, employment history | Yes |
| Protected Classifications | Age, citizenship status, military/veteran status | Yes |
| Commercial Information | N/A | No |
| Biometric Information | Fingerprints (LiveScan) | Yes |
| Internet/Network Activity | Application portal usage | Limited |
| Professional/Employment Information | Employment history, references, credentials | Yes |
| Education Information | Transcripts, degrees, certifications | Yes |
We collect this information directly from you through the application process.
Authorized Agent Requests
Under the CCPA, you may designate an authorized agent to make requests on your behalf. To do so, you must:
- Provide the authorized agent written permission to act on your behalf
- Verify your own identity directly with us
- Have the agent provide proof of their authorization (e.g., power of attorney or signed authorization letter)
Notice at Collection (CCPA)
At or before the time of collection, we inform you of:
- The categories of personal information we collect (listed above)
- The purposes for which we use the information (application processing, background checks)
- Whether we sell or share personal information (we do not)
- How long we retain your information (as described in Data Retention section)
By submitting your application, you acknowledge that you have received and reviewed this notice at the time of collection.